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Audit-proof licences for businesses: what matters

A Microsoft audit checks whether the software used in your business is correctly licensed. Anyone who keeps their licences neatly documented can face an audit with confidence. Here we explain what an audit actually requires and how we support businesses in this.

At a glance

What businesses need for a Microsoft audit: proper proof of purchase per licence, clear assignment, sourcing documentation on request. Explained in practical terms.

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What a Microsoft audit actually checks

A software audit, often carried out by the Business Software Alliance, compares the software actually installed against the available proof of licences. Three things are checked three things: how many installations there are, which edition per workstation, and whether proof of purchase exists for each one.

The key point: in the vast majority of cases, proof of purchase only requires a proper invoice showing VAT. We provide this with every order as a PDF in Swiss format. If an audit process requires further evidence beyond that, we supply additional documentation as needed. How we source licences is explained on our page on licence origin.

How to prepare as a business

  • File invoices neatly. Keep the VAT invoice for each licence within easy reach. This is by far the most important audit preparation of all.
  • Reconcile installations and licences. A simple list of which edition runs on which device saves a lot of time during an audit.
  • Choose editions properly. Office Standard, Pro Plus or Windows Pro depending on actual needs. We provide free advice before purchase.
  • Additional documentation as needed. Should an audit require evidence beyond the invoice, we supply the additional sourcing documentation as needed. We explain the details of licence origin separately.

Keywi24 reviews on Trusted Shops

We do not host our own reviews. Independently verifiable on Trusted Shops – verbal rating currently Excellent.

Verify for yourself

You can verify the seller yourself, in two minutes

Who stands behind a shop is publicly verifiable: a reputable dealer has a real company with a registry entry and a valid VAT number, both of which can be inspected. The origin of an individual key cannot be proven from the outside, but it can be verified whether a tangible company stands behind the shop. With us, you can even do it live, right here.

Company
Kewee OÜ
Tallinn, Estonia
Registry code
17352418
EU VAT no.
In the Estonian commercial register

Frequently asked questions

Is an invoice sufficient as proof for an audit?

In the vast majority of audit procedures, yes. A proper VAT invoice in the Swiss format counts as proof of purchase. We provide it with every order as a PDF.

What if the audit requires more documentation?

Then we provide additional documentation as needed, free of charge. We explain how we source our licences on our licence-origin page.

Do you help in the event of an actual audit?

Yes. If you have questions about licences purchased from us during an audit, our German-speaking support assists you free of charge.

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About Keywi24

Keywi24 is a Swiss online shop for verified pre-owned Microsoft and antivirus software licences. The team has in-depth market knowledge from over five years of experience. Our goal is not to become the largest licence shop, but the most trusted.

That’s why we don’t invest in marketing hype, but in 90 days of real technical support after every purchase. Legal basis: CJEU ruling C-128/11 (03.07.2012) and Art. 12 para. 2 URG.

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