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Buying Office licences for your company

Buying Office licences for a company raises different questions than a private purchase: which edition for each workstation, how many licences, and what proof you need for accounting. Here are the answers for business procurement.

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Buying Office licences for your company: which edition for each workstation, how volume discounts work, and which proof of purchase matters for your accounting.

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What to clarify when buying Office for business

  • Number of licences. An Office perpetual licence covers one workstation. For ten workstations you need ten licences.
  • Edition per workstation. Home and Business for the core apps including Outlook, Standard with Publisher and OneNote, Professional Plus with Access. Not every workstation needs the same edition.
  • Volume discount. Tiered from 2 licences per order, with individual terms for larger quantities.
  • Proof of purchase. One VAT invoice per order, in the Swiss format, for accounting and a possible audit.

A perpetual licence as a predictable company investment

For companies, Office perpetual licences are a one-time investment. Unlike a subscription, there are no ongoing monthly costs, and the licence belongs to the company. This makes budget planning easier and avoids a permanent subscription item in your cost accounting.

Before a larger order it is worth having a brief consultation. We will review with you which edition each workstation really needs. This often helps avoid buying the most expensive edition for everyone across the board, even though most workstations would do fine with a smaller edition.

Häufige Fragen

How many Office licences does my company need?

One perpetual licence covers one workstation. You need as many licences as you have Office workstations. For shared devices, the device counts, not the person.

Do I get a volume discount as a business?

Yes. From 2 licenses per order the tiered volume discount applies. For larger quantities we arrange individual terms.

Which proof of purchase matters for accounting?

The VAT invoice per order in Swiss format. It serves as proof of purchase for accounting and for any potential software audit.
About Keywi24

Keywi24 is a Swiss online shop for verified pre-owned Microsoft and antivirus software licences. The team has in-depth market knowledge from over five years of experience. Our goal is not to become the largest licence shop, but the most trusted.

That’s why we don’t invest in marketing hype, but in 90 days of real technical support after every purchase. Legal basis: CJEU ruling C-128/11 (03.07.2012) and Art. 12 para. 2 URG.

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Buying Office licences for your company: editions, quantities, proof | Keywi24